Coronavirus Guidelines & Procedures CS

CORONAVIRUS GUIDELINES & PROCEDURES
FOR PUMP & TONE, AND PILATES,
CHIPPING SODBURY

BOOKING

Numbers are restricted to allow for social distancing, so you will now need to book your place.
You will be able to book for one week at a time, and the booking for the next Mondays class each week will open on each preceding Tuesday at 10am (please don't try before).
If there are spaces, you can book right up until the day before (so long as payment is received).
This will hopefully then give everyone a fair and equal chance of getting one of the places.
I will take the bookings on a first come first served basis.

To book, you will need to email me on laili@tiscali.co.uk or text me on 079 497 43 477.

(Please don't phone if you can help it - I would rather not be fielding loads of phone calls, and can respond to an email or text at a time convenient to me, thank you.  
Should you require it though, and prefer it to ringing my mobile, my landline is 01454 618488.  There are answer machines on both numbers).

When booking a place, you will need to give me your full name, and all phone numbers - mobile and landline - for test and trace purposes.  
This is required by the government guidelines (see link above).  
If any participant later displays COVID19 symptoms - please let me know - then all other participants on that day will be able to be contacted.
Obviously, please do not attend if you are presenting with any symptoms, thank you.
Please also confirm (for clarity) the date of the Monday that you are booking for.
I will reply to let you know if there is an available place, and I will then hold that place for you for 24 hours until I have received payment.
Once payment has been received, I will contact you again to confirm your booking.
If you subsequently need to cancel your booking (after payment), I will only be able to refund you* if I am able to re-sell that place (you will have to trust me), otherwise I'm afraid that you will forfeit that payment (so the earlier that you can let me know, the better chance I will have of refilling that place).
* 'Refunding' may entail holding that payment for a subsequent week.
If the class has already sold out when you contact me, then I will let you know that I have placed you on the waiting list, and will obviously contact you again if a place subsequently becomes available.
If a place becomes available very close to the date (within the last 24 hours), then I will contact all of those left on the waitlist, and then take the booking from the first to respond (just in case the first person on the list were not to pick up my message in time).

To make payment, please pay by bank transfer.
This is to prevent the handling of cash - a transmission risk - and also to enable us to maintain social distancing on the day.
The fee is still £6.00 per person, per class.
Thank you.

PLEASE EMAIL ME TO REQUEST MY BANK DETAILS :-  laili@tiscali.co.uk 

I would prefer bank transfer please where possible, but if this is not possible, then you may send me a cheque (and advise me when making the booking that this is how you intend to pay).  
I will still only hold your booking for 24 hours before letting it go to someone else, if payment is not received - so you will need to put a first class stamp on, and send it that day !!

PLEASE EMAIL ME TO REQUEST MY ADDRESS DETAILS :-laili@tiscali.co.uk 

If you were wanting to send me payment for several weeks in one go (not necessary or required, but some have queried this.....) - either by bank transfer or cheque - 
YOU WILL STILL NEED TO BOOK EACH WEEK.
You will NOT be able to block book out a number of weeks, as this would prevent others from getting a fair chance of booking on to a class.
Therefore, if you were to do this, then I will keep a cash sheet for you, and deduct a weeks payment from your total on any week that you are able to book a place.
Please note, that the same rule of cancellation will apply as stated above :- 
if you were to book, and then cancel, and I am unable to refill that place in time for the class, 
then that amount will still be deducted from your cash sheet.


UPON ARRIVAL

Please enter via the large side gates to the right of the sports centre main entrance (next to the 3G pitch).
Then enter the dance studio via the ENTRANCE door - the patio doors at the back of the dance studio.
There is an area outside of the dance studio patio doors that is sheltered, and lit, but for those of you attending the Pilates class, it is recommended that you wait in your cars please until the start of the class, not least because we will need to have all doors open for ventilation purposes (more on this below), and it will be a distraction for the Pump class.  Thank you.
It is no longer possible to have people waiting in the corridor as it is too small for social distancing, plus there will be other people wanting to access the Sports Hall - (for which the school are operating a one way system - entering via the front of the building, and leaving out of the back).  I think that they intend to keep dance studio users 'separate' by entering and leaving via the patio doors at the back.
Our 'one way system' will be :- 
All entering, enter through the far left hand set of patio doors (as you look at it from the outside); 
And all leaving the studio will leave through the far left set of patio doors (as you look at them from the inside).
If other people are arriving at the same time as you, make sure that you stay socially distanced as you enter.
All doors will be propped open, so you shouldn't need to touch anything. 
There will be a sanitising dispenser fixed to the wall just inside the patio doors.
PLEASE USE IT - 
Please sanitise your hands before entering the studio.  
Thank you.

Please arrive dressed ready to exercise as much as you can, and once in the hall, stay at least 2 metres apart from others while putting any bag down and/or changing shoes if necessary.
All equipment will be removed from the studio, to allow for extra spacing.
Of course I will be there (at the front) to greet and advise you if necessary as well.
Face masks are optional, and not required by law - in fact it is recommended that they are not worn during exercise - but I will leave it up to your own preference.
As I will be facing the class (and also speaking), I personally will be wearing a face visor - for your reassurance - but you you don't need to unless you want to.  You can get really hot under a mask.
Once you have put down your bag, take your water bottle (please bring your own drink - access into the corridor will be limited to toilet breaks only) with you to your own spot (more on this below), to minimise people moving / walking around the room during the class.
Once you are all on your designated spot, you will stay there for the whole class (unless a toilet break is required of course).

The school have assured me that all of the weights and boards will be cleaned and sanitised before our booking, and so too will the studio itself.
There will be disposable towels/wipes, and sanitiser available in the room as well.
BUT THE SCHOOL HAS REQUESTED THAT YOU MUST NOW ALL BRING YOUR OWN MAT.  Thank you.  I know that many of you already do...


SOCIAL DISTANCING DURING THE CLASS

Due to the size of the Studio, there will be a limit to the number allowed in each class, to allow for social distancing (another reason why it is now essential to book your place).

The floor will be marked out with small circle coloured stickers on the floor.

Please move to one of the marked spots, one at a time - DON'T RUSH ALL AT ONCE !!
(and don't forget to take your water bottle with you !)


VENTILATION

We will keep the studio fully ventilated to allow full flow of fresh air, as per the Government guidelines, by opening all of the patio doors.
(Therefore - if it is a chilly day, make sure that you dress accordingly !!!).


TOILET FACILITIES

Only one person at a time are allowed to leave the studio to access the toilets.

The school have assured me that they will be fastidiously cleaning all door handles, taps, and facilities etc. throughout the building, but obviously just try not to touch too many surfaces, and wash your hands thoroughly afterwards, as per the by now well known guidelines.
I think that using the toilet is just common sense really.
There will be hand sanitisers as well - and also disposable tissues - available throughout the building, including in the toilets.


LEAVING THE SESSION

Again, please be mindful of maintaining social distancing when collecting your bag, and leaving; and exit via the far left patio doors as you look at them from the inside :-
Please sanitise your hands again (for your own safety) as you leave the building.

Thank you.
I hope that all this helps to reassure you,
and I look forward to seeing you.

--------------------

I appreciate that this is a lot of information to take on board,
but within a week or two at the most, it will all seem second nature,
and I'm sure that you will all settle into it.
Most of it is stuff that I will be dealing with, and making sure is happening correctly,
but I am just keeping you informed, to reassure you that all measures possible are being taken to ensure that we return to our class safely,
and mitigate any risk of virus transmission.

I am confident that if we all adhere to the guidelines; look after ourselves, and each other;
and use our common sense; that all will be well.
We WILL be able to re-start these classes successfully, and get back to exercising safely.  
It's just a new way of doing things............and we need to live our lives !

Kind regards,
Laili.x


For your information, the below link takes you through to the Government Guidelines :-

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